Zoom smart name tags enhance engagement and inclusivity in Zoom Meetings

Revolutionizing flexible workspaces with smart name tags

In today’s work environment, where teams are often dispersed across various locations, fostering effective communication and inclusivity during meetings is more important than ever. Smart name tags address this challenge by helping participants in a Zoom Room to be more easily identifiable, enhancing the overall meeting experience.

Key benefits of smart name tags include:

• Enhanced inclusivity: With smart name tags, meeting participants can easily see the names of each in-room attendee whether they are speaking or not, making virtual communication more personal and inclusive. This feature helps remote and in-person attendees feel more connected, breaking down the barriers that often exist in meetings with dispersed teams.

• AI-powered: Automatic smart name tags utilize AI to distinguish participants in a Zoom Room. Users can manually add their name tags during a meeting or enroll for automatic recognition, enabling everyone in the meeting to be seen, identified, and engaged in the conversation.

• Improved meeting dynamics: By helping to distinguish who is present in a meeting, smart name tags foster a more engaging and collaborative environment. This innovation is particularly beneficial when teams are meeting for the first time or when meetings include external parties, as it helps participants quickly connect and collaborate.

Smart name tags must be enabled via admin settings. Individual users can then enroll and consent through their profile, allowing their name tag to be displayed automatically in the video feed of the Zoom Room. These name tags can also be edited if needed.

Zoom’s commitment to innovation in the flexible workplace

The introduction of Zoom Rooms smart name tags is the latest innovation from Zoom aimed at enhancing the flexible work experience. At the core of Zoom Spaces is a mission to support globally dispersed teams by fostering seamless collaboration and inclusivity while addressing the pressing need for cost-effective solutions. With 95% of business leaders saying their organization has become more flexible over the past two years — and 82% planning to make their organization more flexible over the next two years — Zoom Spaces offers a comprehensive suite of tools that can be tailored to each business’s individual needs.

• Zoom Rooms: Customizable Zoom Rooms transform any space into a collaborative environment. As of Q1 FY2025, Zoom Rooms have surpassed two million licenses, providing HD video collaboration for in-person and remote participants. Zoom Rooms simplify meeting initiation, room booking, and content sharing, to help every meeting be productive and engaging.

• Zoom Rooms intelligent director: This cutting-edge feature leverages multiple cameras and AI to deliver the best image and angle of participants in a Zoom Room. Remote attendees can see each person more clearly, even in large conference rooms, making them feel more included and connected.

• Workspace Reservation: Employees can now seamlessly reserve workspaces ahead of time or upon arrival to the office, whether it’s an open desk or a personalized space with a Zoom-enabled device. This product can also recommend certain days for in-person work or specific desks based on the location of other colleagues in the same office to maximize collaboration.

• Visitor Management: Hosts who need to meet with guests at the office can simplify the guest experience with intuitive workflows for inviting visitors, including the ability to receive notifications and initiate badge printing upon their arrival. Employees can also reserve a Zoom-enabled workspace for guests for a smooth and professional visit.

These enterprise space solutions empower workforces to transition seamlessly from their home to on the go and into the office and integrate seamlessly with Zoom Workplace, Zoom’s open collaboration platform with Zoom AI Companion.

As the workplace continues to evolve, Zoom Spaces stands out as a pivotal tool to help you navigate the future of work. By offering comprehensive, flexible solutions that address both current needs and future trends, Zoom Spaces empowers businesses to create a more connected, productive, and inclusive work environment.